Procurement and Logistics Officer (1 Post) At Chama cha Uzazi na Malezi Bora Tanzania (UMATI)

JOB TITLE Procurement and Logistics Officer (1 Post) At Chama cha Uzazi na Malezi Bora Tanzania (UMATI)

Job Summary
The Procurement and Logistics officer is responsible for managing logistics operations. S/he is specifically responsible for planning, coordination and administration of procurement of supplies and services within the Association.

• Minimum Qualification: Diploma
• Experience Level: Mid level
• Experience Length: 3 years

Job Description
Appointing Authority: Executive Director

Reporting to: Executive Director

Responsibilities

• Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
• Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
• Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
• Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
• Maintain all foreign and local purchases records for better feedback and management
• Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
• Reconcile monthly stock returns from UMATI operational areas and compile a summary
• Ensure implementation of Association’s Procurement Policy and Regulation
• Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
• Manage logistics procurement transactions filing system
• Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
• Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
• Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
• Serving as Secretary of the Tender Committee
• Perform such other related duties as may be assigned

Qualifications and Experience Requirements

• Higher Diploma or Degree from an accredited academic institution preferably in Business
• Administration, Materials Management, Logistics, Procurement
• 3 years working experience in a busy Organization
• Membership in Professional Procurement body (desired)

Knowledge/Skills and Abilities

• Knowledge of the PPRA Act 2004 and Regulations 2005
• Ability to set clear objectives, schedules and performance standards
• Experience in managing diverse procurement and logistics operations
• Ability to work as a team
• Computer Skills related to materials management packages
• Awareness of relevant technological solutions
• Customer care skills
• Fluent in Oral and written English and Swahili

Application Procedures:

The application should be addressed to:

Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM

Only shortlisted applicants will be informed by phone

 Applications received later than 21 st December 2019 will not be considered.